This pilot scheme is launching on 10 June for students in the College of MVLS and the College of Social Sciences. 

It will be rolled out for other colleges by 1st August.

An aerial shot of a large group of people forming UofG in the quadrangle

Registered Student Online Claim

For students who have a student record in the Student system and have a UK bank account. You can now make student expense claims via the Student system.

Students Expenses Policy

Student Systems - Expenses User Guides and Video

MyCampus Student Expenses Process

Student Expenses: Pre-Approval Confirmation Template for Budget Holders

Dear Student


I refer to your request for pre-approval of your Student Expenses claim. 

As Budget Holder, I confirm the following in respect of the claim submitted:

1.Spend being claimed adheres to the University’s Student Expenses Policy;

2. I am happy to pre-approve spend up to the amount of £***;

3.The costs related to this claim are to be charged to sub-project ******-01, Description: ‘******’;
(Note: where the claim value is to be split between multiple sub-projects, please use 3.1 to confirm split of costings)
3.1The costs related to this claim are to be split between the following sub-projects, as detailed:
******-01, Description ‘*******’, Value: £***
******-01, Description ‘*******’, Value: £***

******-01, Description ‘*******’, Value: £***

In the event that a student has asked to claim an expense that is outside of Policy, additional information is required to validate this as an exceptional claim item.

* Approval of all exceptions must be included in the pre-approval confirmation to students;
* Please indicate the below in your pre-approval notification:


I note that this claim includes expenditure relating to XXXXXXXXXX which is outwith Policy.  As an exception, I confirm that I am content this expenditure has been justified sufficiently and approve for reimbursement.


Many thanks

****